To initiate the Internet version of Form BA-9, select the Forms tab and then click on BA-9 on the drop down menu (see Figure 1).
Figure 1
Next, select one of the following options (see Figure 2):
- Manually Enter an Individual BA-9 Report
- Upload a completed BA-9 Report File
Figure 2
To manually enter a report, first provide the applicable tax year and the employee’s identifying information (social security number, last name, first name, and middle initial); see Figure 3.
Figure 3
Information is then prefilled onto the BA-9 screen (see Figure 4). Detailed instructions for completing the rest of the BA-9 are accessed by clicking on the Instructions link provided at the top of the BA-9 screen (see Figure 4).
Figure 4
To upload a report, the file must be formatted according to the BA-9 electronic file format. See Appendix I of the Labor Employer Reporting Instructions for the format.
A successful upload will result in a “Form BA-9 Grand Totals” screen comparable to Figure 5.
Figure 5
After clicking the “Update BA-9” button, you will be redirected to the Pending Items Screen (see Figure 6).
Figure 6
Notifications
After clicking the “Approve All” button and answering YES to the “Approve Record(s)” pop-up box, an on-screen confirmation message will be displayed from ERSNet (see Figure 7). The ERSNet system will redirect the user to the “Completed Items” screen (see Figure 8).
Figure 7
Figure 8
To verify the information was correctly submitted for a report, click the “Please Select a Batch” arrow and select the appropriate batch from the drop down menu. Then select either “Print Summary” or “Print Detail” Report of the BA-9.